Entertainment Policies
ENTERTAINMENT
New Limit in Meal and Incidental Expenses reduced to $62. Also New Cap for nightly lodging rate is $275.00 http://afs.ucdavis.edu/our_services/travel-e-entertainment/index.html
Entertainment Overview http://afs.ucdavis.edu/our_services/travel-e-entertainment/entertainment/index.html
Types of Entertainment http://afs.ucdavis.edu/our_services/travel-e-entertainment/entertainment/types-ent.html
Hosting a Conference http://afs.ucdavis.edu/our_services/travel-e-entertainment/entertainment/host-conf.html
Entertainment Form to submit for Reimbursement (Will provide for you link to form on Friday)
Direct Deposit for Reimbursements https://afs.ucdavis.edu/our_services/travel-e-entertainment/direct-deposit-info.html
Entertainment Policies
Policy |
Title |
Source |
UC BUS, 79 Updated 2/2016 |
Entertainment Policy |
UC Business and Finance Bulletins |
Entertainment and Hospitality with University-Controlled Funds |
UC Davis Policy & Procedure Manual |
|
Consumption of Alcoholic Beverages |
UC Davis Policy & Procedure Manual |
REIMBURSEMENTS
Direct Deposit for Reimbursements- Request for Automatic Deposit could take two pay periods. https://afs.ucdavis.edu/our_services/travel-e-entertainment/direct-deposit-info.html
Taxation of Late Reports
Effective July 1, 2017, expense reports not submitted within 1 year of the reported trip/event end date, and cash advances not reconciled within 120 days of the reported trip/event end date will still be reimbursed, but will also be imputed as income through PPS for employees.
This means the traveler will pay income tax on the amount reimbursed because the report was submitted beyond the period allowable by policy. Click here for more information.
Expense Reports - http://afs.ucdavis.edu/systems/aggie-travel/expense-reports/index.html
Receipts http://afs.ucdavis.edu/systems/aggie-travel/receipts/index.html
TRAVEL HELP & RESOURCES
For immediate assistance please contact Business Office Staff
ARE- Susan Sloan smsloan@ucdavis.edu
ESP- Corina Lopez corlopez@ucdavis.edu
HE/CRD-Galina Del Carmen gsdelcarmen@ucdavis.edu
HE/LDA- Cheryl Piety cpiety@ucdavis.edu
Agreements
Best Practices
Frequently Asked Questions
- AggieTravel FAQ's
- Connexxus FAQ's
- Entertainment FAQ's
- Travel Policy G-28 FAQ's
- UC Davis Visa Travel Card FAQ's
Foreign Travel
How to Pay...